FINTRAC-ready transaction managementfor Canadian brokerages.
Manage deals, documents, trust deposits, commissions, compliance checklists, broker portals, and client updates in one workflow — built for managing brokers, compliance officers, brokerage owners, and deal administrators.
ENCRYPTED IN TRANSIT & AT REST · FINTRAC / BCFSA WORKFLOW SUPPORT
BUILT FOR — MANAGING BROKERS, COMPLIANCE OFFICERS, BROKERAGE OWNERS, DEAL ADMINISTRATORS
Illustrative product data
THE FAILURE MODES
What breaks without it
01
FINTRAC audit prep is a fire drill
Identification records, receipt-of-funds, and review sign-offs live in five places. When the auditor calls, your admins rebuild the trail by hand.
02
Commission math gets re-litigated
Splits calculated in Excel drift between the deal sheet, deposit records, and the broker statement — and nobody can say which number is final.
03
Trust deposits move faster than your records
Deposits, receipts, and release decisions recorded after the fact mean close-day surprises and audit-prep exposure.
SYSTEM CAPABILITIES
Inside DealFlow
Deal command center
Deal records with stage tracking, bulk updates, lease schedules, parties, property context, and a per-deal document compliance checklist — every status change logged.
- 9-stage pipeline with audit history
- Parties, occupancies, ownerships per deal
- Document compliance checklist by deal type
- MLS / LTSA / BC Online lookup helpers (roadmap)
Commission controls
Calculate from the assigned plan — flat, percentage, or waterfall — then approve and lock. Locked numbers cannot silently change.
- Per-deal calculate → approve → lock
- Master commission table & payables
- Broker statements and receipts
Trust deposit controls
Track deposit custody, receipt details, and release approvals against mapped accounts. A close-check surfaces incomplete deposits before closing.
- Deposit → receipt → release record
- Account mapping references
- Close-check gate
FINTRAC evidence workflows
Every deal auto-initializes a checklist by deal type. Submit, approve, or reject reviews against an SLA — audit prep becomes a report, not a project.
- Checklist templates per deal type
- Review queue with SLA timers
- N/A reasons captured for the record
Client and broker portals
Agents see their own deals, statements, and analytics. Buyers and sellers follow milestones without phoning the office.
- Broker performance analytics
- Client milestone tracking
- Tokenized public deal views
FINTRAC Evidence Agent — preview
The FINTRAC Evidence Agent prepares audit-ready evidence packages and flags missing KYC, beneficial ownership, PEP/HIO, document, and transaction records before a deal can close.
- Arrives through the AI Intelligence preview
- Human approval required
- Prepares evidence — never submits FINTRAC reports
OPERATING SEQUENCE
Intake to an audit-ready close package
STEP 01
Intake
Deal created, compliance checklist auto-initialized by deal type
STEP 02
Conditions
Documents, dates, and parties tracked against the checklist
STEP 03
Deposit record
Deposit custody recorded, receipt details captured, ledger review queued
STEP 04
Compliance review
Submit → approve/reject against SLA; FINTRAC review trail captured
STEP 05
Commission lock
Plan-based calculation approved and frozen
STEP 06
Close & release
Close-check passes, release steps route for approval, statements prepare
FINTRAC and BCFSA workflow support
Identification, receipt-of-funds, and review decisions can be tracked as structured records instead of scattered attachments. SLA-timed review queues and locked commission history give teams an audit-prep trail to review with counsel and managing brokers.
COMMERCIALS
from $249/mo
Starter platform fee + $15/user/mo. Annual prepay saves 20%; FINTRAC workflow support ships on Professional. Seat-by-seat quote at demo.
- Full pipeline & deal records
- Commission engine + trust workflow tracking
- Compliance review queue
- Broker & client portals
See an audit-prep deal file, live.
A demo runs on your workflows, not a canned script. Thirty minutes, your scenarios.