Construction project controls built forCanadian developer-builders.
Track RFIs, submittals, change orders, budgets, cost codes, draws, procurement, quality, closeout, and BC lien holdbacks — one project record for the VP of construction, the project executive, the PM, and the finance lead.
ENCRYPTED IN TRANSIT & AT REST · BC LIEN ACT HOLDBACK TRACKING
BUILT FOR — VPS OF CONSTRUCTION, PROJECT EXECUTIVES, PROJECT MANAGERS, CONSTRUCTION FINANCE LEADS
Illustrative product data
Schedule
Every task dated, owned, and visible.
Equipment tracking
Utilization without the radio calls.
Cost control
Budget vs spent, live — not month-end.
Data-driven insights
Earned-value signals before they bite.
THE FAILURE MODES
What breaks without it
01
Holdback deadlines tracked in someone’s head
BC Lien Act release dates scattered across contracts and calendars. Miss one and the exposure is statutory, not theoretical.
02
RFIs stall and nobody owns the clock
Questions logged in email threads have no turnaround metric, so schedule slip shows up after it has already cost you.
03
Budget health is a month-end surprise
Change orders, commitments, and actuals reconciled manually means EVM signals arrive too late to act on.
SYSTEM CAPABILITIES
Inside ProBuild
BC Lien Act workflows
Holdback summary across projects, contracts, and payments with deadline status per contract — the dates that cost real money, surfaced before they bite.
- Holdback ledger per contract
- Release-date countdowns portfolio-wide
- Compliance status roll-up
- Payment linkage to holdback lines
RFIs and submittals
RFIs, submittals, drawings, and site instructions routed with reviewers, due dates, and per-project turnaround metrics.
- RFI logging with response routing
- Submittal packages & review chains
- Drawing sets tied to the project record
Change orders and budgets
Budgets, cost codes, change orders, contracts, and earned-value metrics so budget health is visible weekly, not quarterly.
- Change orders update contract + budget in one motion
- Earned-value (CPI/SPI) signals
- Cost-coded transactions
Draw requests and loans
Draw requests assembled against budget lines, loan balances per project, municipal bonds, and payment tracking.
- Draw requests vs budget lines
- Loan balance tracking
- Payment & bond records
Field reports and closeout
Project dashboard, scheduling, field execution, time entries, quality checks, equipment with telematics — plus RFQ → bid → PO flows with a supplier portal.
- Project dashboard, scheduling & task tracking
- Field execution & time entries
- Quality + closeout evidence
- RFQ → bid → purchase order chain
Lien Holdback Agent — preview
The Lien Holdback Agent calculates holdbacks, tracks 55-day windows, prepares release packages, and routes approvals before funds move.
- Arrives through the AI Intelligence preview
- Human approval required
- Never releases holdback funds on its own
OPERATING SEQUENCE
Award to closeout, one thread
STEP 01
Project setup
Budget, cost codes, contracts, and holdback schedule established
STEP 02
Design coordination
RFIs and submittals routed with reviewers and due dates
STEP 03
Field execution
Time entries, quality checks, and site instructions from the field
STEP 04
Cost control
Change orders flow to contract value and budget; EVM updates
STEP 05
Draws & holdbacks
Draw requests against budget lines; lien deadlines counted down
STEP 06
Closeout
Deficiencies, evidence, and final holdback release on the record
Lien deadlines, made a system problem
Holdback obligations, release windows, and payment linkage are modelled directly — with portfolio-level deadline status so a VP of Construction can review every project’s lien posture in one screen instead of one binder per job.
INTEGRATION
Hirqo Connect
BRIDGE — LIVE IN PRODUCTProBuild suppliers can carry one provider identity — shared with PropertyOps-Zaavi maintenance vendors and CareOps vendors — through Hirqo Connect, the bridge to Hirqo, a standalone services marketplace. Bridge records (provider links, guarded quote requests, webhook inbox) are live in product; the marketplace itself stays a separate product with separate accounts.
COMMERCIALS
Standalone $199/mo + $25/seat
Early pricing — run ProBuild standalone for $199/mo + $25/seat while pricing is finalized. Most construction teams run Professional ($899/mo, up to 3 modules). Never priced on construction volume.
- Projects, RFIs, submittals, drawings
- Cost controls + EVM
- BC Lien Act holdback tracking
- Procurement & supplier portal
Walk through a live holdback ledger.
A demo runs on your workflows, not a canned script. Thirty minutes, your scenarios.